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Senior Specialist Records Management
The Senior Specialist of the Records Management Department is responsible for:
- Giving consultation and guidance to all layers of QF (from executives to operational levels)
- leading the Records Management projects
- analysing the organization’s practices, identifying gaps and planning corrective actions
- supervising, coaching and training of staff
- researching and benchmarking on advanced solutions
- develop and implement new initiatives
Key Result Areas:
Maintains specialized knowledge, certifications and skills to support the directorate in its strategic objective of becoming a center of excellence
Give consultation & train all layers of QF (from executives to operational staff) in regards to records management, document control and information governance
Manage & lead the records management programme projects and functions as focal point;
Develop, implement & maintain the specialized records management tools (file plan, metadata model, retention schedule)
Develop new ideas on electronic document/records management and strategizes towards a digital working environment
Evaluates the organization’s records management practices, identifies gaps and plans corrective actions.
Coaches focal points and ensures implementation of standards
Researches and benchmarks international solutions and best practices
Represents the records management department by giving presentations or writing articles and reports
Formulates policies and procedures relevant to records management and information governance
Controls, monitors, supervises and coaches document control staff, trainees and freelancers of the department
Establishes contact with new focal points of the records management programme and conducts initial meetings to identify their needs and requirements
Prepare long terms plans & communicates with external project implementation team
Reports & presents on quarterly achievements and sets targets based on the annual strategic business plan
Monitors, evaluates and give consultations on archiving activities such as disposal and long term retention
Bachelor’s Degree (business or equivalent: specialist / master courses in records management, information sciences or data and documentation management, library sciences, archival sciences).
3-5 years of relevant experience in records management.
Excellent computer skills especially in MS Office (Word, Access, Excel, PowerPoint, MS Project)
Excellent communication skills.
Knowledge of relevant technologies, platforms and systems (MS SharePoint, Oracle)
Worked with document & records management systems (DMS)
Knowledge of ISO 15489:2001, ISO 9001
Project management experience
Excellent time management skills
Pro-active attitude, high adaptability and flexible mind-set.
Fluent in English (Business English); Arabic will be advantageous.
Qatar Foundation for Education, Science and Community Development is a private, chartered, nonprofit organization, founded in 1995 by His Highness Sheikh Hamad Bin Khalifa Al-Thani, Emir of Qatar. Guided by the principle that a nation's greatest resource is the potential of its people, Qatar Foundation aims to develop that potential through a network of centers devoted to progressive education, research and community welfare.
- Job Location: Doha, Qatar
- Company Industry: Catering/Food Services/Restaurants
- Company Type: Employer (Private Sector)
- Job Role: Management
- Employment Status: Full time
- Employment Type: Employee
- Number of Vacancies: 1
- Career Level: Mid Career
- Years of Experience: Min: 3
- Degree: Bachelor's degree / higher diploma