Ref. JB1818579

Personal Assistant / Executive Assistant
Confidential Company

We are looking for an experienced and highly skilled Executive Personal Assistant who is comfortable working with senior level executives in a fast-paced environment, as well as managing confidential matters and exercising high levels of discretion and judgment. The Executive Personal Assistant's role requires a proactive self-starter who possesses exceptional multi-tasking and communication skills, both oral and written. You must be independently capable of handling several tasks & relieving executives of both personal and professional administrative duties. You must have the highest level of commitment and loyalty to the company as a whole.

Skills

Responsibilities (includes but not limited to):

Run errands daily for office and partners
Manage the CEO's calendar and proactively organize his time as required using expert judgment and discretion
Negotiate purchases and sale of personal and business items
Coordinate, plan, and schedule home & office maintenance and repair
Handle personal and business expenses for CEO
Interact and negotiate with outside vendors relating to personal and business arrangements
Represent the office with professionalism - interacting with the executives, peers/employees, clients, direct reports, etc.
Manage all travel arrangements, including air, ground, hotel, etc
Work with other departments to assist with managing special projects
Screen and initiate telephone calls as needed.
Follow up on outstanding items until projects are completed correctly and on time.

Required Skills:

Must be flexible with working hours/be available for after hours/weekend work as necessary
Open-minded and able to make adjustments and changes quickly as situations require
Extremely organized and detail-oriented with diligent follow-up
Analytical problem-solver that is confident and possesses strong negotiation skills
Self-motivated and can work well independently with minimal guidance
Must be polished and professional with excellent interpersonal and communication skills.
Excellent grammar and writing skills (proficient in Microsoft Office Suite)
Maintain a positive attitude and remain cool under pressure
Quick turn-around and responsiveness essential
Able to maintain and protect confidential information.