Ref. JB1806190

Office Manager
Manpower Middle East

Our client is a leader in voice, data and IP communications is currently seeking to recruit an Office Manager Primary purpose of the position To undertake the full responsibility of managing the Administrative, Legal and Finance matters of the Dubai regional office. To conduct all legal transactions needed for running the Dubai office and act responsible before official local entities and holding authorised signatory. Team support to regional based staff Key responsibilities of the position Legal Act as Authorised signatory holding responsibility for the legality status of the Dubai Regional Office. Execution of all related requirements in compliance with local laws Interfacing with official entities such as the Immigration dept, embassies, ministry of labour, etc... Fully responsible for staff legal status in country, including issuance and renewals of residencies, work permits, etc... Finance Full management of regional office financial tasks and coordination with Division Financial Controller and cost centre owners, coordination with accounting team in HQ for financial reports and budget updates Authorised signatory with local bank and handling responsibility of company's bank account in UAE, ensuring full compliance with local laws and policies Full management for budget planning for expenses of the Dubai office and seeking approvals from cost centre owners Ownership of expenses and budget monitoring and tracking sheets, in addition to related graphics. Regular updates to regional team on reimbursement and finance related policies and support when required Office and Administration Full responsibility of office leasing contract, meeting set terms and conditions, and relationship management with Landlord Responsibility for any needed office refurbishment, coordination with HQ, dealing with local suppliers and designers Travel arrangements for regional based staff, negotiation of hotel corporate rates, travel support to visitors from HQ and or partners, customers, etc... Maintenance and update of regional contact database Organization of information in the office Set up and maintenance of filing system, library, meeting rooms and stationery room Handling of relationship with suppliers of stationery and other office supplies Monitoring office cleaning, Plants, etc Office equipment maintenance and Technical support Management and maintenance of the IT systems as well as management of the external sub-contractor for IT Support Management and maintenance of the office card access system as well as the telephone system and office equipment Office assets

Skills

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Company Profile

Manpower, Inc. was first established in Wisconsin in 1948 and has grown to become a world leader in the employment services industry; creating and delivering services that enable its clients to win in the changing world of work. Manpower has 4,500 offices worldwide in 80 countries and territories and put over a million people into work every day. We offer clients a range of services for the entire employment and business cycle including permanent, temporary and contract recruitment; employee assessment and selection; training; outplacement; outsourcing and consulting.