Ref. JB1819428

Administrative Assistant
Confidential Company

Nationality: SAUDI
English skills should be Perfect writing & typing

Key Tasks:

Office Support
- Arrange couriers providers to ensure timely collection and delivery of mail internally & Externally
- Deal with external parties to ensure smooth running of business, ensuring payment of bills are done and to budget
- Arrange services for photocopying, printers and binding to smooth operation of business
- Maintain office supplies & stationary to ensure its availability when required
- Liaise with IT in relation to laptops, internet & network issues to ensure smooth operations of offices
- Manage offices expenses ensuring receiving and payment on time
- Ensure all branches are maintained and repairs are carried out
- Update & Maintain Employee Contact list & phone directory
- Ensure phone calls are dealt with promptly and auctioned politely
- Arrange travels, Hotels, meetings and appointments for Employees & External Visitors
- Assist country manager & HR department with the processing of Word, Excel or PowerPoint documents
- Arrange translation services when required

Personnel Assistant
- Follow up and drive Iqama Transfer, Renewal, Exit/Rentry and visit visas process
- Maintain employees database to ensure availability of information when required
- Maintain HR system of entering new employees, requesting government papers and any updates occur
- Ensure E-mail, Laptop, Cars & Insurance cards are available to all employees
- Maintain leave & vacations records by tracking leave balances for employees
- Lead and organize training logistics and prepartion
- Act as a focal point of communication regarding any employee inquires

Skills

- Good Translations skills
- Good written skills
- Good at problem-solving
- Confident project management
- Good at multi-tasking
- Are reliable
- Confident with IT and the basic office software packages (Word, Excel, PowerPoint etc)
- Show good initiative